Until now, we’ve gotten playlists mainly (though not exclusively) from those programs syndicated through the “big three” networks (NPR, PRI, APM). However, we know that there are lots and lots of other syndicated shows out there, and we’d like to pull as many of those shows into the SoundExchange reporting fold as possible.

To that end, I’ll be hosting a webinar on Thursday, September 16 at 2:00 PM EDT to talk about SoundExchange reporting for syndicated shows. In the webinar we’ll discuss the terms of the recent CPB-SX webcasting performance agreement and what data syndicated show producers need to provide to ensure that stations streaming their shows are in compliance with the terms of this agreement. We’ll discuss the required reporting data, as well the format and method in which the data should be reported to PI. The presentation will be followed by a Q&A session, and a representative from the CPB will join us to help answer questions.

Why is this important? Because producers who do not provide the required song data for SoundExchange reporting are putting the stations that stream their shows at risk of being in violation of copyright laws! If you, or someone you know, offers a program for syndication to public radio broadcasters, please plan on attending or passing along the invitation.

Here are more details, including registration information, on the webinar:

Title:         SoundExchange Reporting for Syndicated Show Producers
Date:        Thursday, September 16, 2010
Time:        2:00 PM – 3:00 PM EDT

Reserve your seat now at: https://www1.gotomeeting.com/register/796174776

After registering you will receive a confirmation email containing information about joining the Webinar.

System Requirements

PC-based attendees
Required: Windows® 7, Vista, XP or 2003 Server

Macintosh®-based attendees
Required: Mac OS® X 10.4.11 (Tiger®) or newer

We hope to see (er, hear) you there! Yes – YOU!

I’m looking forward to this year’s event, to seeing and meeting lots of you folks responsible for your station’s SoundExchange reporting and to seeing Denver for the first time.

While there won’t be a SoundExchange-specific session this time around, I will be there to answer whatever SX-related questions you have. If you don’t see me milling about the sessions, come look for me at the Public Interactive booth, which will  be manned by our own Joe Orlando and Suzanne Brendle. Be sure to come by and say hello!

While I have you on the line, don’t forget that the data submission deadline for your Q3 SoundExchange reporting data (covering July 1 – September 30) is Friday, October 8, 2010. Please be sure to submit your data to us as soon as your reporting weeks are over and contact me to let me know you have uploaded your data.

Stations reporting: 288, a 9% increase over Q1 2010

Content streams reported on: 431, a 16% increase over Q1

Total Music Aggregate Tuning Hours (MATH) covered by the reports: 11,752,233, a 2.5% increase over Q1

That there is a lot of data, folks. Well done, everyone! Give yourself a pat on the back.

OK, that’s enough celebrating; time to get to work on Q3 2010 reporting! We are now accepting your reporting data for Q3 via Composer Basic and Composer Pro. The due date for data from the current quarter (July 1 – September 30) is Friday, October 8, 2010.

Once again, I urge one and all to get us your data as soon as your reporting weeks are over. Don’t wait until October! The sooner you do it, the more time there is to fix any problems and get us any missing data, and the sooner you will have SoundExchange peace of mind, which, really, is priceless.

Please, no matter what, contact me as soon as you upload your data. Do not just upload and assume all is fine! Check with me, please please pretty please. I really can’t emphasize this enough.

Anyway, thanks so much to all of you who submitted data for Q2. We appreciate it, the CPB appreciates it and the artists whose music you stream no doubt appreciate it.

For you stragglers, we can still try to squeeze you in, but you’d have to get us your data ASAP, and even then there are no promises, though we will do our best. Contact me if you do slip your data under my door in the next couple of days to let me know.

In the meantime, we’ve just posted a good reminder on the main Public Interactive blog about how to properly enter syndicated programming into your schedule grid, so that we can  integrate any playlists we get for your syndicated programs into your SoundExchange reports. Please take a few minutes to read and make sure your syndicated programs are entered properly into your schedule grid(s) in Composer Pro or Basic.

Anyway, thanks again to you stations that submitted Q2 data. Now, all we have to do is process it all…

As you should know by now, the due date to get us your data is Friday, July 9, 2010.  It’s like the night before the big school project is due: there’s no more putting it off.

The basic reporting steps are detailed here.

Two important reminders for everyone:

1. Everyone, and I do mean EVERYONE – even you PI streaming and Composer Pro clients – that is reporting on a 14-day sample (rather than the whole quarter) MUST set your reporting dates in Composer Pro or Composer Basic!!!

Emailing your reporting dates to me or otherwise noting them in filenames or files is not adequate! If you don’t set your dates in Composer Basic or Pro then we will tell SoundExchange that you have chosen to report on the whole quarter. If you only give us two weeks worth of compliant reporting data, but SoundExchange thinks you are reporting on the whole quarter, that means your reports are understating the amount of music you streamed. Not good.

To specify your reporting dates in Composer Basic or Pro, navigate to the Select Report Dates screen using the global What do you want to do? navigation drop down at the top of each screen, then enter the two start dates of your chosen reporting weeks; not the start and end date of your two weeks, but the start dates of each week. We do it this way because stations are free to report on non-consecutive weeks.

If you have more than one content stream to report on, be sure to set these dates for each of your content streams, navigating between them using the drop-down toggle at the upper right hand corner of the screen.

2. If you have entered, uploaded or otherwise submitted your Q2 data to us and you have not yet verified with me that we have what we need, contact me now! Do not assume that no news is good news. It isn’t. Is it ever?

That is all. Thanks, everyone!

For those who are new to this process, or for those who don’t have it down pat yet, here are the basic SoundExchange reporting steps for this quarter:

1. Choose your 14-day reporting period for Q2 2010, which must be two 7-day-consecutive periods completely contained between April 1 – June 30
2. Create properly formatted playlist logs or, for Composer Pro clients, enter playlists with required reporting data directly into Composer Pro
3. Obtain streaming access logs from your stream host for your chosen reporting period (not required for PI streaming clients)
4. Upload playlist and streaming log files to Public Interactive using Composer Basic or Composer Pro
5. Update/enter the guide information for each of your content streams in Composer Basic or Composer Pro, so that we can integrate playlists for those syndicated shows that you stream
6. Specify the start dates of your two chosen reporting weeks using Composer Basic/Pro
7. Contact me to let me know you’ve uploaded your data, updated your guide(s) and specified your reporting dates
8. Have a beverage of your choosing to celebrate!

OK, let’s get this set of reports over with ASAP so we can all enjoy the summer!

• Licensing options for new and existing services
• What services need to submit and why it’s important
• What happens to the royalties that you pay

If interested, register now here; attendance is limited so if you’re interested don’t wait! I’ll be attending (er, listening or whatever).

This applies to all stations which are under the CPB-SX agreement. CPB is paying the royalties but your station must file the reports. Stations covered by the CPB agreement have the benefit of not paying royalties, but they must report now.  The rules and laws about royalty payments and reporting of musical performances over the Internet have been in place since the Digital Millennium Copyright Act (DMCA) was signed into law in 1998. Many stations were apparently either not aware of these obligations or chose to ignore them. While the announcement last year of the agreement between the CPB and SoundExchange may have brought these obligations to light for some stations, they did not delay the requirement to begin providing reports.

The bottom line is, if your station is not already providing reports for SoundExchange, it should begin doing so immediately. Each quarter, Public Interactive (PI) sends SoundExchange a list of all stations that have opted to be covered under the CPB-SX agreement, along with the data from those who have reported. As you might imagine, it would be fairly easy for SoundExchange to figure out which stations are not reporting. And stations which aren’t reporting could be in violation of copyright law. CPB selected Public Interactive to help stations comply with the reporting requirements in order to avoid any such repercussions. PI is not involved in the disbursement of payments to artists or in deciding whether stations are, or are not, in compliance. We have tools and recommendations to make reporting easier.

So, if you’re not already reporting, don’t wait any longer! Please contact us today to get started.

Having now gone through two quarters of reporting with the Dashboard in place, it was clear that one of the biggest areas of confusion for stations has been how to specify their two chosen reporting weeks each quarter. Many folks didn’t know how to do this, as the screen used for it was hard to find. We’ve now made some changes in attempt to make it easier to complete this important step in the reporting process.

An aside, this step is particularly important because, if your station provides two weeks worth of reporting data but doesn’t specify which weeks in the quarter they pertain to, then SoundExchange will assume the data is not a sample but a census (that is a complete accounting) of all the recordings you streamed during the quarter. This effectively means you have under-reported and could, in theory, affect royalty payments to artists and key metrics used as benchmarks in the agreement between the CPB and SoundExchange (e.g. Music Aggregate Tuning Hours).

So, it’s very important you set these dates in the tool.

To try and make a little more obvious as to how and where to do so, we’ve made the following changes to the SoundExchange Dashboard:

1. The Select Report Dates screen can now be accessed from the global What do you want to do? navigation at the top of each page, under SoundExchange Dashboard:

Click to enlarge

2. The View Reports screen now displays the chosen reporting weeks for each of your content streams for the current reporting quarter, which are linked to the Select Report Dates screen:

Click to enlarge

3. The chosen reporting period for the current quarter is now also displayed on the Upload Playlists/Streaming Logs screen, and a link to the Select Report Dates screen is provided:

the

Click to enlarge

4. We’ve removed the previous functionality on the Upload Playlists/Streaming Logs screen that required you to specify the start and end dates for each individual playlist or streaming log file you uploaded to us. This was only causing confusion for users and these dates are now deduced from the files themselves.

5. If you have more than one content stream (e.g., an HD2 channel), you must specify reporting weeks for each one separately. You can now navigate between the Select Report Dates screens for each of your content streams by using the drop-down toggle we’ve added to the upper right hand corner of that screen (like you were already able to do on the upload logs and guide management screens):

Click to enlarge

Important reminder: when specifying your two chosen reporting weeks in Composer Basic or Pro, you specify the start dates of each week, rather than the start and end dates of your reporting period. We do it this way because stations are free to choose two non-consecutive reporting weeks.

OK, if you haven’t already, please go forth, gather and submit your Q2 reporting data!

So – good news! Couple of things to bear in mind here:

1. This does not affect the reporting of classical music to SoundExchange via Public Interactive; that is, the same reporting rules continue to apply (e.g. report each track separately, include album titles, etc.).

2. This only applies to stations covered by the CPB-SoundExchange agreement. If your station has not explicitly opted-in to be covered by the deal, then the waiver does not apply to you.

3. The waiver only applies to the playing of recordings owned by Naxos.

NPR views this as, hopefully, the beginning of a process of approaching other labels as well. Let’s all cross our fingers. It’s the little things…